MeetingPulse R141 and R142 Release Notes

Schedule: Improved agenda upload 

Problem: You have a lot of activities on your agenda and entering them individually is hard.

Solution: Use the newly updated CSV upload.

The easiest way to do this is to start with a template. If you’ve already added sessions, you can download them with “export schedule CSV”; otherwise click on “download CSV file template.” 

The CSV file template looks like this:

Here are descriptions of each column:

We’ve rearranged the template to put the fields in a more intuitive order. We start with the title of the session and the description.

Title: The name of the session

Description: Additional details about that session.

The session’s scheduled hours now specify date and time separately. The date format is DD/MM/YYYY. The time format uses a 24 hour clock and the UTC timezone.
Event start date
: Date of the session (DD/MM/YYYY)

Event start time: Session begin time UTC (HH:MM) 

Event end date: Usually the same as start date

Event end time: Time session is over, 24 hour clock.

“Location” and “Presenter” are optional fields for where the session is located and who’s running it. “Bookable” refers to whether you’re allowing Personalized Agendas. 

Location: Where the session is

Presenter: Who’s running the session

Bookable: TRUE if you are using Personalized Agenda. Otherwise, leave empty.

Featured: Highlights this session by putting a box around it.

Color: Color for session text (HEX color code, e.g. "#4286f4")

Capacity: The number of attendees who can add this session to their personalized agenda (e.g. "30")

“Featured” highlights the session by putting a box around it. You can also customize the “Color” of the session text by entering a HEX color code (e.g. #6ABB5E). Make sure to pick colors that work with your theme, or leave it blank to use the default colors.

If you’re allowing attendees to create a Personalized Agenda, you’ll want to use “Bookable” = TRUE. You can use “Capacity” to specify exactly how many attendees can sign up for this session. 

If you have the same kind of session at different times, you can use the “groupID” field to group those sessions together. An attendee will be able to book only one of those sessions.

Leave “bookingId” blank, as it is automatically generated. You can use the bookingId with the attendee upload to upload a personalized agenda for each attendee.

groupID: Gather multiple sessions in a group, e.g. "1", "3" Used for bookable sessions, each attendee can select only one session from that group. This is great for when you have the same class repeated at different times.

bookingId: Leave empty. This is a code generated by the system after a bookable session gets created.

Here’s a completed schedule ready for upload. Remember, the upload overwrites every session in your meeting; if you have sessions you want to keep, make sure you started by exporting the schedule.

 Again, go to the Schedule tab in Presenter view. This time click the UPLOAD SCHEDULE CSV button. 

Once you’ve uploaded your schedule, you’ll see something like this:

For more details, including an example, check out our Knowledge Base article

Generate unique attendee codes – Update 

Problem: You want to secure your meeting so that only your invitees can access it.

Solution: Use unique attendee codes to give each attendee their own passcode.

Unique attendee codes are great for adding accountability; the meeting activity is traced to each person, making it great for quizzes and public votes. This release simplifies creating codes.

To start, turn on Require unique access codes by going to Settings > Settings > Invite attendees > View attendees.

Next, download the CSV template by switching to Manage Attendees. Click “Download example CSV”.

Next, edit the CSV to add your attendees’ information (email, first name, last name) under the first header row. Include a test attendee you can try out.

email,firstName,lastName 
[email protected],Jane,Doe

Like this:

 Now you’re ready to upload your attendee list. Switch to Add attendees and click Upload CSV. Select the CSV file you just created.

Switch to View attendees to check the codes.

You can download a list of emails with codes under Manage Attendees.

You can also send out those codes via email. Switch to “Invite by email”. Compose your message here. You can use “Custom invitation text” to automatically add the attendee’s names and other information.

We recommend sending a test email when you think it’s ready. Enter your email address in the test email field and click send. 

Once the message is ready, click Send Invitations. The email will look something like this, depending on your theme:

If you want to send an invitation again, you can simply click “Send more” and uncheck “exclude already invited.”

 

Selfies: Pick a file

Problem: You want your audience to share their best photo from the event

Solution: Instruct them to pick a photo from their phone’s gallery.

Attendees can now select among the most recent photos they’ve taken or browse for older ones. They can still take a picture by clicking “Camera”. 

Note: you may see an increase in cat photos. 

Q&A: CSV export moved

Problem: You received a lot of questions and you want to export them in a text file, but you don’t want to scroll through the questions.

Solution: Download the CSV at the top, under MORE.

We’ve moved the CSV export link to be at the top, as it is in Polls.

Q&A: Broadcasting Questions

Problem: You like to control the Broadcast view from Presenter, but it’s hard to find which question is being broadcast.

Solution: Look for the broadcasting icon.

In a fast moving moderated meeting, it can be tricky to remember and find the question being broadcast. Now, the broadcasting question will show that it’s broadcasting even while the menu is collapsed.

 

Broadcast view: Slideshow paused by default

Problem: You want to show the latest poll launched without the Broadcast view moving to an earlier poll.

Solution: Disable slideshow mode – now the default behavior!

The slideshow broadcast view is designed to automatically shift between slides (either polls or Q&A questions) every few seconds. You can pause the slideshow by clicking “Disable Slideshow” in the lower right corner of the broadcast view.

The default behavior is for the slideshow to be paused. The system will use the same setting you chose the last time.

 

Pulse: Numeric and blank emojis

Problem: You like the Pulse but want something more serious than the face emojis

Solution: Use the numeric emojis or choose no emoji at all.

Pulse is a great way to gather a lot of instant feedback, but sometimes an event is too solemn for any of the face emojis. Now you can use numeric emojis to gather ratings instead. 

You can also choose to not use any icon. This will show just the text of the reaction in the center.

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